- Role: Office Co-ordinator
- Location: Dublin
- Contract Type: 6-Month Fixed Term, Part-Time – 3 days per week
- Salary: €24,000 pro rata
Be the person who keeps everything running smoothly.
We’re looking for an organised, proactive Office Coordinator to become the heartbeat of our Dublin office. This is a varied, hands-on role where no two days are the same. You’ll be the person who makes sure our workplace runs seamlessly, our people are supported, and the behind-the-scenes details are always taken care of.
From welcoming new starters and coordinating office facilities to managing IT assets, supporting our vehicle fleet, and organising office events, you’ll play a vital role in creating a workplace where everyone can do their best work.
If you enjoy variety, love solving problems, and take pride in making things happen, we’d love to hear from you.
What You’ll Be Doing
As our Office Coordinator, you’ll support the day-to-day running of the Dublin office across a broad range of responsibilities, including:
Office & facilities
- Keeping the office safe, welcoming, and well-maintained.
- Managing building access, security credentials, parking permits, and office keys.
- Acting as Fire Warden and key holder.
- Liaising with building management and maintenance providers.
- Ordering office supplies, stationery, kitchen essentials, and refreshments.
- Managing incoming and outgoing post, couriers, taxis, and general office administration.
People operations
- Coordinating onboarding for new starters, including IT equipment and office setup.
- Supporting employees with device setup alongside IT.
- Managing the return, tracking, and secure disposal of equipment for leavers.
- Maintaining accurate IT asset records.
IT assets & telecoms
- Maintaining the office IT asset register.
- Managing company mobile phones, SIMs, invoices, and replacements.
- Supporting office IT installations, including meeting room equipment.
- Coordinating security audit requirements.
- Maintaining shared equipment, PPE, tablets, and pool vehicle keys.
Fleet administration
- Supporting the administration of the company vehicle fleet.
- Coordinating maintenance, repairs, collections, and inspections.
- Tracking mileage, fuel invoices, toll tags, and lease information.
- Managing CVRTs, tax discs, insurance administration, and driver approvals.
Training & events
- Preparing training materials and documentation packs.
- Coordinating meeting and training catering.
- Organising office events and social activities throughout the year, including seasonal celebrations.
Business support
- Providing day-to-day administrative support across the business.
- Managing inspection enquiries and operator bookings.
- Processing payments and maintaining accurate records.
- Supporting HR administration and wider People & Places activities.
- Assisting with projects and data administration as required.
Health, safety & compliance
- Acting as the office First Aider and Fire Warden (training provided if required).
- Coordinating fire drills and health & safety checks.
- Managing PPE supplies and confidential waste disposal.
- Supporting GDPR and compliance requirements.
About You
You’ll be someone who enjoys variety, takes ownership, and gets satisfaction from keeping things organised and running efficiently.
You’ll also bring:
- Experience in office administration, workplace operations, facilities, or a similar support role.
- Excellent organisational skills and the ability to manage multiple priorities.
- A proactive, self-motivated approach with strong attention to detail.
- Confident communication skills and the ability to build positive relationships across the business.
- Good working knowledge of Microsoft Office, including Outlook, Word, and Excel.
- Professionalism and discretion when handling confidential information.
- First Aid and Fire Warden certification, or a willingness to complete training.
It would be great if you also have:
- Experience supporting a vehicle fleet.
- Knowledge of IT asset management or mobile device administration.
- An understanding of GDPR and workplace data protection.
- Experience preparing high-volume training or documentation packs.
Full job description available on request
Why Join Amtivo?
This is a fantastic opportunity to join a supportive team in a role with genuine variety and responsibility. You’ll become a trusted point of contact across the business and have the opportunity to make a real impact on the day-to-day experience of our people.
If you’re someone who notices what needs doing before anyone else does, enjoys creating order from complexity, and loves being the person people can rely on, we’d love to hear from you.
How to Apply:
If you’re ready to take on this exciting opportunity, please submit your CV and a cover letter outlining your relevant experience to recruitment@amtivo.com. We look forward to hearing from you!
At Amtivo, we are dedicated to fostering a diverse, equitable, and inclusive environment where authenticity thrives. We believe that true collaboration stems from valuing every individual’s unique perspective and experience. Our commitment to agility empowers us to adapt and innovate, driving superior performance. Amtivo Group is an Equal Opportunities Employer. The organisation provides equal employment opportunities regardless of ethnic origin, gender, nationality, religion, physical ability, sexual orientation, marital status, parental status, or medical history.
Due to the high volume of applications we receive we are not always able to provide individual feedback. We aim to contact applicants within 14 days if selected for interview.
