- People & Places Coordinator
- Location: Dublin
- Contract: Permanent, Part-Time (3-Day Week)
- Salary: €22,500
About the Role
We’re looking for a highly organised and proactive People & Places Coordinator to be the heartbeat of our Dublin office. Sitting within our People & Places team, this role is all about keeping the workplace running smoothly – from creating a welcoming office environment to supporting our people with everything they need to thrive.
This is a truly varied position where no two days are the same. One moment you might be onboarding a new starter, the next coordinating office supplies, managing IT assets, or supporting fleet administration. If you enjoy variety, autonomy, and making a real impact behind the scenes, this could be the perfect role.
What You’ll Be Doing
Office & Facilities
- Ensure the office is a safe, organised, and well-stocked environment
- Manage access (badges, alarms, parking) and act as key holder
- Liaise with building management on maintenance and facilities
- Oversee post, couriers, supplies, and general day-to-day office needs
People Operations (Joiners & Leavers)
- Coordinate IT setup and onboarding for new starters
- Support device setup alongside IT to ensure a smooth first day
- Manage offboarding, including equipment returns and reallocation
IT Assets & Telecoms
- Maintain accurate asset registers for laptops, phones, and equipment
- Support mobile phone management (orders, SIMs, billing)
- Assist with new hardware setup and support security audits
Fleet Administration
- Coordinate maintenance, repairs, and compliance for company vehicles
- Track mileage, fuel, and toll records
- Manage CVRTs, insurance admin, and vehicle documentation
Training & Events
- Prepare training materials and documentation packs
- Coordinate catering and logistics for training sessions
- Organise office events and social activities
General Administration
- Support enquiries, bookings, and operator communications
- Maintain records, process payments, and update databases
- Provide ad-hoc support across projects and business needs
Health & Safety
- Act as First Aider and Fire Warden (training provided if needed)
- Coordinate fire drills, PPE supplies, and compliance processes
- Manage confidential waste in line with GDPR standards
What We’re Looking For
- Experience in office administration, operations, or facilities
- Strong organisational skills with the ability to manage a varied workload
- Self-starter who takes initiative and ownership
- Confident communicator with a friendly, professional approach
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Discreet and reliable with sensitive information
- Bonus points for:
- Fleet or vehicle administration experience
- IT asset tracking or mobile device management
- Knowledge of GDPR
- Experience preparing high-volume materials or training packs
Why Join Us?
This is a brilliant opportunity for someone who takes pride in making things run seamlessly. You’ll play a key role in shaping the day-to-day experience of our Dublin office and supporting colleagues across the business.
We’re looking for someone who notices what needs doing – and gets it done – bringing energy, reliability, and a positive presence every day.
How to Apply
If you’re ready to take on this exciting opportunity, please submit your CV and a cover letter outlining your relevant experience to [email protected]. We look forward to hearing from you!
At Amtivo, we are dedicated to fostering a diverse, equitable, and inclusive environment where authenticity thrives. We believe that true collaboration stems from valuing every individual’s unique perspective and experience. Our commitment to agility empowers us to adapt and innovate, driving superior performance. Upholding the highest standards of integrity, we strive to create a workplace where everyone feels respected, valued, and inspired to contribute their best.
Amtivo Group is an Equal Opportunities Employer. The organisation provides equal employment opportunities regardless of ethnic origin, gender, nationality, religion, physical ability, sexual orientation, marital status, parental status, or medical history.
Please note: We do not work with external recruitment agencies. When support is required, we engage agencies from our pre-approved Preferred Supplier List (PSL) and will contact them directly. We do not accept unsolicited CVs, and all recruitment activity is managed centrally by our Talent Team — please do not contact hiring managers directly.
