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Conduct a Gap Analysis
Start by understanding what ISO 45001 requires so you can effectively organise your OH&S Management System. Conduct a gap analysis to pinpoint where your current system falls short and where you can make improvements to align with ISO 45001 standards.
Next, create a plan to address these gaps, train your employees on health and safety procedures, and set up the necessary documentation to comply with the requirements of the standard.
Consider buying the official documentation from the International Organization for Standardization (ISO).
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Collect Your Documentation
Preparing the correct documentation is crucial for a successful OH&S Management System that meets ISO standards. These documents serve as evidence of your organisation’s health and safety goals, procedures, progress toward certification, and the outcomes achieved. Ensure that all these documents are easy to access and available for anyone who needs to review them.
Important documents to include:
- The scope of your OH&S
- Health and safety policies
- Risk assessments and action plans
- Defined roles and responsibilities
- OH&S goals
3. Implement Your OH&S Management System
Now it’s time to launch your documented OH&S Management System. Clear communication is essential during this phase to ensure employees are aware of their responsibilities and adhere to the new procedures. Address any issues or concerns from employees quickly, and ensure they have all the resources they need to adapt to the changes.
4. Conduct an internal audit
An internal audit is crucial for an integrated OH&S Management System’s success. This must be conducted before your Stage 2 assessment.
This detailed internal audit of your OH&S Management System can be conducted by a qualified in-house or external auditor. The auditor will identify areas that do not meet the requirements of ISO 45001.
Use the internal audit’s findings to assess your system and make necessary improvements and adjustments. This should take place before proceeding to your Stage 2 assessment to verify that your management system meets ISO 45001’s requirements.
Consider creating a checklist and audit schedule – these can help you maintain the efficiency of your system.
5. Finalise the Certification
After resolving any issues found during the Stage 1 Audit, it’s time to book the Stage 2 Audit with your selected certification body. This comprehensive audit assesses your OH&S Management System to check whether it meets ISO 45001 standards.
Successfully completing this audit shows your organisation’s dedication to managing risks and ensuring a safe workplace, which can boost your reputation with stakeholders and attract new clients.
Once certified, it’s important to focus on continual improvement. To keep your ISO 45001 certification valid, plan for an annual assessment to verify ongoing compliance.
